Introduction

The OPUSmedia mobile app is designed to streamline media management tasks for users, providing a comprehensive suite of features for handling media content and associated workflows. This guide outlines the key functionalities of the OPUSmedia app and provides best practices for its use.

Key Features

Media Management

• Upload and manage a variety of media types including graphical and audio files.
• Organize media content efficiently with support for single and multiple contracts.

Bulk Operations

• Perform bulk uploads or individual uploads from external systems.
• Efficiently manage large volumes of media files.

Interactive Viewers

• Utilize graphical and audio viewers to preview media files directly within the app.
• Multi-language support ensures accessibility for a global user base.

Document Management

• Store and manage documents with the ability to track expiry and cancellation dates.
• Use the Vault feature for secure document storage.

E-Signature and Verification

• Incorporate e-signatures for document verification.
• Ensure secure sign-on verification for user authentication.

Location and Workflow Integration

• Integrate location data for context-aware media management.
• Manage workflows and document recipients directly from the app.

Web and Mobile Access

• Access the OPUSmedia app via both web and mobile interfaces for flexibility.

Usage Guidelines

Getting Started

• Download and install the OPUSmedia app on your mobile device.
• Log in using your OPUSmedia credentials.

Uploading Media

• Use the upload feature to add new media files to the app.
• Choose between bulk uploads or individual uploads based on your needs.

Managing Media

• Organize your media files by contracts or categories.
• Use the graphical and audio viewers to preview files and ensure they are correctly uploaded.

Document Handling

• Store important documents in the Vault for secure access.
• Track document expiry and cancellation dates to stay updated on their status.

Using E-Signatures

• Apply e-signatures to documents requiring verification.
• Ensure all e-signed documents are stored securely and can be retrieved when needed.

Location Integration

• Enable location services to add contextual information to your media files.
• Use location data to enhance the relevance and organization of your media content.

Workflow and Recipients

• Set up workflows to manage document approval and distribution processes.
• Assign document recipients directly through the app to streamline communications.

Multi-Language Support

• Utilize the multi-language feature to make the app accessible to users from different regions.
• Ensure that all media and documents are appropriately tagged and categorized.

Best Practices

Regular Updates

• Keep the app updated to benefit from the latest features and security improvements.
• Regularly check for updates and install them promptly.

Secure Data Handling

• Use the Vault feature for storing sensitive documents.
• Ensure that all media files are backed up and securely stored.

Efficient Organization

• Organize media and documents using logical categories and tags.
• Regularly review and update your organizational structure to maintain efficiency.

Effective Use of Features

• Take full advantage of the graphical and audio viewers for media preview.
• Use e-signatures for document verification and ensure all required documents are signed.

Workflow Management

• Set up and manage workflows to streamline media and document handling processes.
• Assign tasks and track their progress to ensure timely completion.